By applying for entry into the Event I agree with the Royal Medical Benevolent Fund (RMBF) that:

Registration and participation

1. Registration must be only be completed by those who will be aged 18 years or over on the date of the Event.
2. I understand that RMBF have the right to refuse registration or application for a place in an Event without providing reasons for doing so and at any time.
3. Contact details provided are used to keep you up to date about the event you are taking part in. We may ask for next of kin details in case of an emergency. All details will be stored securely and are used in relation to the event you are taking part in.
4. You acknowledge that RMBF incurs costs as a result of you running the marathon for RMBF e.g. the cost of the charity place and also the cost of producing and sending fundraising packs/running vest/fundraising materials. The objective of running for RMBF is to raise as much money as possible to help us support more doctors and medical students.
5. Money raised through your London Marathon fundraising will be used to fund the work that we do to help doctors and medical students when they need it most.
6. In the event of injury, or if you can no longer take part in the event you must inform us by emailing [email protected] or calling 020 8540 9194. We regret that we are unable to refund any registration payments made to us nor can we guarantee a deferral to a future event. Please read our withdrawal policy below.

Charity Runners

1. We define a charity place runner as anyone who has obtained a place in the London Marathon directly from RMBF and has committed to raise a minimum of £2,000 as a condition of the place (excluding registration fee and gift aid).
2. By agreeing to these terms and conditions you also agree to raise a minimum amount of £500 by 31 December 2024. Should you not reach this target you agree to discuss your fundraising plans with the fundraising officer. Failure to raise this may put your place at risk.
3. The RMBF only has one space in the London Marathon and no guarantee can be given that your application will be successful.
4. Your application will be reviewed by the RMBF team and you may be contacted to discuss your application by email or phone. The RMBF team will make the decision on who received places.
5. You must pay your £100 registration fee to the RMBF within 2 weeks of being offered a place in the London Marathon. If we don’t receive payment by this date, we reserve the right to cancel your place and offer it to someone else.
6. If your application is successful and you pay your £100 registration fee, we will ensure that your place is reserved for the London Marathon 2025. You will be required to complete your registration on the race organisers online entry system by the deadline date, which will be set by the London Marathon Events company.  We will provide you with full details of how to do this.  If you do not complete the London Marathon online entry system you will lose your place and you will not be entitled to a refund or a deferral.
7. On receipt of payment of the registration fee, you will be sent a welcome pack including your running vest and fundraising support materials. Our team is here to help. We will provide advice and support to help you with your fundraising and to achieve your minimum target.

Withdrawal Policy

1. You understand that if for any reason you are unable to participate in the event and wish to withdraw, RMBF could return any online fundraising donations to the original donor if requested. If you or your sponsors feel that donations should be refunded, your sponsors will need to contact us directly and individually.
2. If you have purchased a charity place, we regret that your registration payment cannot be refunded or transferred. You will need to re-apply for a Charity Place in a future year (this will not be guaranteed) and you will be required to pay the registration fee and commit to the sponsorship pledge that is set for that year.  Deferrals are at our discretion and will not take place automatically.
3. If you accept our charity place but subsequently secure your own place (e.g. through the London Marathon ballot) you must let us know as soon as possible so that we can offer your charity place to someone else. You will not be entitled to a refund of your registration fee. Alternatively, you may be able to defer your ballot place to the following year but this is dependent on the Event Organiser and you must contact them directly. You may be required to pay the registration fee to the Organiser for that year.

Event Cancellation

1. By agreeing to these terms and conditions you understand that there is a possibility that the event may be cancelled.
2. In the event that this happens, where possible, we will offer you a place in the same event on a future date. Please note, this is dependent on the terms from the event organisers.
3. If you are unable to take part in the alternative date offered to you, you are entitled to a refund of your registration fee.
4. If you are unable to take part in an alternative event, you must advise all those who have donated towards your fundraising target that you are unable to complete your event and that they are entitled to request a refund for their donation if they wish to.

Fundraising

1. You agree to comply with any fundraising guidance or advice issued by RMBF and abide by the Code of Fundraising Practice issued by the Fundraising Regulator.
2. You agree to collect money only on behalf of RMBF in connection with the Event. You shall communicate this clearly with your supporters.
3. You agree to use only lawful means to fundraise for RMBF and will not do anything that harms or is likely to harm the RMBF reputation.
4. You agree to not use the RMBF logo without permission and will obtain all fundraising materials from the RMBF.
5. All monies that you raise in connection with your place in the London Marathon must be paid to RMBF within 4 weeks of the event date. If a deficit to the minimum sponsorship amount remains at this point, we will contact you to discuss plans for paying in the remaining.
6. If your application is successful, you will also be required to sign up to and comply with the London Marathon event rules and terms and conditions. Please note that RMBF is not responsible for the organisation or management of the marathon event and therefore we shall have no liability for any injury, damage or loss suffered by you when taking part in the event.

You agree that your fundraising will not involve:

1. Raising funds by carrying out door-to-door or unsolicited collections.
2. Collecting in any public place without first obtaining authorisation from the local authority and any other licences or consent that RMBF require you to obtain.
3. Collecting on private property (including shops, pubs etc) without first obtaining permission of the owner of the private property.
4. Conducting any raffle or lottery or putting on any public Event without the required licenses. RMBF can provide advice on what these are.

You agree that RMBF can terminate my authority to fundraise on their behalf at any time by sending written notice to the email or postal address you provide.

Personal data and images

1. During the event we may take general photographs and film which may be used for social media, on our website, in the media and in print or digital material as marketing to promote future events. We will ask your permission before taking individual photographs but you may sometimes appear in general photographs of crowds and the event setting.
2. You give permission for your personal information to be stored and used by RMBF in connection with the organisation, promotion and administration of this Event and any other Events or promotions offered by RMBF.
3. Contact details provided are used to keep you up to date about the event you are taking part in. We may ask for next of kin details in case of an emergency. All details will be stored securely and are used in relation to the event you are taking part in.
4. You give permission for your personal information to be passed on to the Fundraising Officer by RMBF for the purposes of the organisation and administration of this Event
5. Further information on how RMBF use and store your data is available to view on the RMBF website within the Privacy policy.

Health, safety and fitness

1. RMBF reserves the right to terminate an individual’s entry on health and safety grounds.
2. All participants must abide by these rules and any instructions given by event staff or marshals on the day.
3. All participants must write the name and number of a person to contact in case of an emergency on the back of your race number on event day. In the case of an emergency, RMBF may use the emergency contact details you provided to us when you registered for the event.
4. RMBF takes reasonable steps to minimise the risk of injury to all participants during organised events. A risk assessment process is in place for each event this has been created by London Marathon. By taking part in an event, you acknowledge that there may be conditions or circumstances beyond our control that can lead to unforeseen risks. If you have any concerns or queries please contact us before agreeing to take part in an event.
5. You acknowledge that you have read and will abide by the organisers terms and conditions.
6. You agree to fully prepare yourself for the physical challenge of the Event and check with your doctor to ensure that you are medically fit to participate in the Event.
7. Emergency first aid is provided at all events. Participants consent to their details (which will be obtained by medical providers if participants are treated by them at an event) being passed to RMBF. RMBF will only use these details for administration and health and safety purposes and to fulfil its legal obligations, including those under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995.

Any correspondence regarding these terms and conditions should be directed to the RMBF Fundraising & Communications Team: [email protected]

Please also see the TCS London Marathon Participant Information.

RMBF Registered Charity No. 207275